Dynamic Purchasing Systems (DPS) are not a new fad – but they are very much in fashion.
DPS seem to be used everywhere at the moment and are being utilised by a wide range of organisations to take tenders to market.
Why are DPS so popular? Because they speed up the whole tendering process and that suits everyone involved.
A DPS is a procurement tool used predominantly by public sector organisations to procure goods, services, or work from pre-qualified suppliers.
Procurement
They work on a continuous procurement basis, allowing new suppliers to join at any time to have a chance of winning future work.
They start when an organisation advertises a DPS and invites suppliers to apply. Those suppliers are then evaluated and added to the DPS if they meet the appropriate criteria.
When a requirement arises, the organisation can either directly award contracts based on the DPS or invite all suppliers in the relevant category of the DPS to bid for any work, through a traditional tender process (called a mini-competition).
Quite clearly, the benefits from the buyer’s perspective is that a DPS allows them to react to a need within their organisation quicker, without the need to go through a large procurement process.
Contracting process
This can drastically speed up their contracting process and give them quicker solutions.
In recent months, the Department for Education have used a DPS process for their Bootcamp contracts and a significant number of Local Authorities use them to procure their Apprenticeship provision.
A DPS provides a flexible and streamlined procurement process that can save time and resources for both organisations and suppliers, and they are here to stay… at least for the time being!
To learn more about DPS and how your organisation could benefit, book your place on a webinar I am hosting in association with AELP on Tuesday 2 May from 10-11am.
Book your spot by visiting: https://bit.ly/3T6RZJY